People Experience Coordinator

About the Role:

We're looking for a People Experience Coordinator to join our People & Culture team, based in our Kyiv office. You'll be the person who makes the everyday employee journey run smoothly and feel personal — owning the moments that matter, from a warm and organised first day, through the day-to-day of working here, to a respectful, well-managed goodbye.

This is a hands-on, people-first role for someone who loves getting the details right, enjoys improving how things work, and genuinely cares about creating a positive experience for colleagues. If you're attentive, resourceful and organised, you'll thrive here.

Why this role matters

A smooth pre-boarding, reliable HR support and a caring offboarding aren't just admin — they shape how people feel about Auditdata. You'll own that experience end to end.

What you'll do:

• Pre-boarding — a great first impression:

  • Create and send job offers to new hires

  • Set up employee profiles in our HRM system

  • Prepare and issue employment contracts

  • Gather the required documents from new hires and store them securely in the HRM system

  • Coordinate with Internal IT to set up system access and arrange equipment delivery ahead of the start date

  • Stay in touch with new hires before day one, making sure they have all the information and support they need

  • Book an introduction call so every new hire feels welcomed from the start

• Administration — keeping the everyday running:

  • Maintain accurate, up-to-date employee records in the HRM system — personal data, contract terms and role changes as they happen

  • Process contract amendments and changes as needed

  • Help administer employee related activities: shipments for employees gifts (birthdays, work anniversaries and Christmas), company events etc.

  • Support the administration of our Kyiv office

  • Provide friendly, reliable HR support on day-to-day employee queries about documentation and records

  • Review our HR systems and tools, and drive improvements to workflows, integrations and usability

• Offboarding — a respectful goodbye:

  • Support employees throughout the offboarding process, liaising with other departments as needed

  • Manage the administrative side of employee departures

  • Close out employment contracts upon departure, prepare and send termination documentation

  • Coordinate equipment-return logistics

  • Work with Internal IT to ensure system access is revoked promptly and securely

What we're looking for:

We care more about how you work than about ticking every box. You'll be a strong fit if you recognise yourself in most of the below:

• Experience in an HR, People Operations or coordination role, ideally with an HRM/HRIS/ATS systems

• Exceptionally organised, with a sharp eye for detail and accuracy

• Warm, approachable and genuinely helpful — people trust you with the details

• Comfortable juggling several priorities and keeping everything on track

• Digitally savvy and curious about tools, processes, improvement and optimization

• Passionate about other countries, cultures and motivated to learn HR specifics globally

• Clear communicator in English

• Discreet and dependable when handling confidential employee information

What you can expect from us:

You'll join a company with a clear purpose, a 30+ year legacy in audiology, and a culture built on our values — Cutting-edge, Attentive, Resourceful and Transparent. You'll have real ownership of the employee experience, room to improve how we work, and the support of a team that believes looking after our people is the foundation of everything we do.

Ready to help us care for our people?

We'd love to hear from you. Apply with your CV in English and a short note on why this role appeals to you.

Auditdata is an equal opportunity employer that is committed to create diverse work environment free of discrimination and harassment. We make recruiting decisions based on your experience and skills.